Digital solutions to foster participative design, planning and management of buildings, neighbourhoods and urban districts (Built4People Partnership)

Grant Name
Digital solutions to foster participative design, planning and management of buildings, neighbourhoods and urban districts (Built4People Partnership)
Horizon Europe Framework Programme (HORIZON)
European Commission
Research Field
Societal Engagement
Social sciences and humanities
New European Bauhaus
Social Innovation
Energy efficient buildings
Urban planning
Digital Agenda
Co-programmed European Partnerships
Grant Size

General conditions

1. Admissibility conditions: described in Annex A and Annex E of the Horizon Europe Work Programme General Annexes

Proposal page limits and layout: described in Part B of the Application Form available in the Submission System

2. Eligible countries: described in Annex B of the Work Programme General Annexes

A number of non-EU/non-Associated Countries that are not automatically eligible for funding have made specific provisions for making funding available for their participants in Horizon Europe projects. See the information in the Horizon Europe Programme Guide.

3. Other eligibility conditions: described in Annex B of the Work Programme General Annexes

If projects use satellite-based earth observation, positioning, navigation and/or related timing data and services, beneficiaries must make use of Copernicus and/or Galileo/EGNOS (other data and services may additionally be used).

4. Financial and operational capacity and exclusion: described in Annex C of the Work Programme General Annexes

5. Evaluation and award:

  • Award criteria, scoring and thresholds are described in Annex D of the Work Programme General Annexes

  • Submission and evaluation processes are described in Annex F of the Work Programme General Annexes and the Online Manual

  • Indicative timeline for evaluation and grant agreement: described in Annex F of the Work Programme General Annexes

6. Legal and financial set-up of the grants: described in Annex G of the Work Programme General Annexes

Eligible costs will take the form of a lump sum as defined in the Decision of 7 July 2021 authorising the use of lump sum contributions under the Horizon Europe Programme – the Framework Programme for Research and Innovation (2021-2027) – and in actions under the Research and Training Programme of the European Atomic Energy Community (2021-2025). [[This decision is available on the Funding and Tenders Portal, in the reference documents section for Horizon Europe, under ‘Simplified costs decisions’ or through this link:]].

Specific conditions

7. Specific conditions: described in the [specific topic of the Work Programme]


Call documents:

Standard application form — call-specific application form is available in the Submission System

Standard application form (HE RIA, IA)

Template excel for the detailed budget costs breakdown (Lump Sum)

Presentation - Lump Sum Funding: What do I need to know?

Decision authorising Lump Sum under Horizon Europe

Standard evaluation form — will be used with the necessary adaptations

Standard evaluation form (HE RIA, IA)


Lump Sum MGA v1.0

Call-specific instructions

Detailed budget table (HE LS)

Guidance: "Lump sums - what do I need to know?"

Additional documents:

HE Main Work Programme 2023–2024 – 1. General Introduction

HE Main Work Programme 2023–2024 – 8. Climate, Energy and Mobility

HE Main Work Programme 2023–2024 – 13. General Annexes

HE Programme Guide

HE Framework Programme and Rules for Participation Regulation 2021/695

HE Specific Programme Decision 2021/764

EU Financial Regulation

Rules for Legal Entity Validation, LEAR Appointment and Financial Capacity Assessment

EU Grants AGA — Annotated Model Grant Agreement

Funding & Tenders Portal Online Manual

Funding & Tenders Portal Terms and Conditions

Funding & Tenders Portal Privacy Statement

Grant Number

Project results are expected to contribute to all of the following expected outcomes:

  • Greater engagement of representative groups of end users as well as citizens of the impacted urban context.
  • Increased acceptability and uptake of sustainable deep renovation solutions in the built environment.
  • Reduced energy and mobility poverty.
  • Increase in plans for climate neutral and sustainable, aesthetic and inclusive built environments with enhanced climate adaptation and resilience (e.g. based on nature-based solutions).
  • Enhanced climate change adaptation and resilience in built environments.


The transition to a climate-neutral society requires that Europe’s building stock also becomes climate-neutral. At the same time, Europe’s building stock has to become climate resilient. This requires a comprehensive approach beyond individual buildings, namely at the level of neighbourhoods or urban districts. However, the decarbonisation of the built environment and its adaptation to a changing climate and to societal needs in terms of comfort, accessibility, inclusiveness, and aesthetics cannot happen without active participation of the buildings’ users and occupants, individual / collective property owners, and energy communities as beneficiaries of the value chain. Professionals, such as project developers, architects, engineers, building owners, planners and statutory authorities, require solutions that develop, analyse, model, visualise and present a multitude and complex set of information in such a way that facilitates such co-design processes. This topic focuses on the development of digital solutions for a stronger participation of end users, citizens and other relevant stakeholders in the design, planning and management of the renovation of existing buildings, neighbourhoods and / or districts.

Proposals are expected to address one or both of the following points:

  • Digital solutions that facilitate participative design and planning through visualisation, analysis and engagement with data that is directly relevant to building users as well as citizens in the surrounding urban area (including e.g. immersive and interactive technologies, Virtual Reality / Augmented Reality, simulations and scenario modelling).
  • Digital solutions that allow to analyse and model different scenarios for to-be-renovated buildings, neighbourhoods and / or districts in terms of energy use and generation; users’ health and wellbeing; impact on the energy grid; provisions for active and electric mobility, and sustainable delivery solutions; life-cycle environmental and micro-climatic impacts, and; socio-economic impacts for citizens, building users, owners and occupiers.

In addition, proposals are expected to address all of the following:

  • Address aspects of climate-neutrality and climate-resilience, respecting the 'energy efficiency first’ principle.
  • Ensure the digital solution complements, builds on and/or uses existing tools (including, where relevant, on conventional, low-tech ones) and standards recognised by the market.
  • Engage citizens (seeking coverage of different genders and social characteristics), end users of the tools and other relevant stakeholders involved in the design, planning and management of urban development projects in the development process of the digital solution.
  • Ensure the digital solution offers different means to exchange information and provide input that are tailored to the specific needs of laypersons, including vulnerable, minority and disadvantaged groups as well as persons with disabilities and older persons.
  • Demonstrate the prototype in at least three real-life urban development projects to apply, evaluate and refine the digital solution and inform its market launch and / or commercialisation strategy.
  • Ensure the project’s dissemination activities include actions that contribute to the activities of the NEB Community, and to sharing information, best practices and results within the NEB Lab.
  • Contribute to the activities of the Built4People partners and to the Built4People network of innovation clusters.

This topic requires the effective contribution of SSH disciplines and the involvement of SSH experts, institutions as well as the inclusion of relevant SSH expertise (including social innovation), in order to produce meaningful and significant effects enhancing the societal impact of the related research activities.

This topic implements the co-programmed European Partnership on ‘People-centric sustainable built environment’ (Built4People). As such, projects resulting from this topic will be expected to report on results to the European Partnership ‘People-centric sustainable built environment’ (Built4People) in support of the monitoring of its KPIs.

Specific Topic Conditions:

Activities are expected to achieve TRL 6-8 by the end of the project – see General Annex B.

Funding resources

Purdue Grant Writing Lab: Introduction to Grant Writing Open Link
University of Wisconsin Writing Center: Planning and Writing a Grant Proposal Open Link

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