Increased technology solutions, institutional coordination and decision-support systems for first responders of last-kilometer emergency service delivery

Grant Name
Increased technology solutions, institutional coordination and decision-support systems for first responders of last-kilometer emergency service delivery
Horizon Europe Framework Programme (HORIZON)
European Commission
Research Field
Critical infrastructure, emergency systems, securi
Systems-Services Functions
Artificial Intelligence
Crisis management
First responders
Disaster resilience and crisis management
Optimisation, Planning & Decision Support systems
Incident Response
Rescue of people
2023-11-23 (Expired)
Grant Size

General conditions

1. Admissibility conditions: described in Annex A and Annex E of the Horizon Europe Work Programme General Annexes

Proposal page limits and layout: described in Part B of the Application Form available in the Submission System

2. Eligible countries: described in Annex B of the Work Programme General Annexes

A number of non-EU/non-Associated Countries that are not automatically eligible for funding have made specific provisions for making funding available for their participants in Horizon Europe projects. See the information in the Horizon Europe Programme Guide.

3. Other eligibility conditions: described in Annex B of the Work Programme General Annexes

The following additional eligibility criteria apply:

This topic requires the active involvement, as beneficiaries, of at least two first responders’ organisations or agencies, and one representative of local or regional authorities in charge of disaster response, from at least 3 different EU Member States or Associated Countries. For these participants, applicants must fill in the table “Information about security practitioners” in the application form with all the requested information, following the template provided in the submission IT tool.

If projects use satellite-based earth observation, positioning, navigation and/or related timing data and services, beneficiaries must make use of Copernicus and/or Galileo/EGNOS (other data and services may additionally be used).

4. Financial and operational capacity and exclusion: described in Annex C of the Work Programme General Annexes

5. Evaluation and award:

  • Award criteria, scoring and thresholds are described in Annex D of the Work Programme General Annexes

  • Submission and evaluation processes are described in Annex F of the Work Programme General Annexes and the Online Manual

  • Indicative timeline for evaluation and grant agreement: described in Annex F of the Work Programme General Annexes

6. Legal and financial set-up of the grants: described in Annex G of the Work Programme General Annexes

Specific conditions

7. Specific conditions: described in the [specific topic of the Work Programme]


Call documents:

Standard application form — call-specific application form is available in the Submission System

Standard application form (HE RIA, IA)

Standard evaluation form — will be used with the necessary adaptations

Standard evaluation form (HE RIA, IA)


HE General MGA v1.0

Call-specific instructions:

Template for Security & eligibility conditions in Horizon Europe

Additional documents:

HE Main Work Programme 2023–2024 – 1. General Introduction

HE Main Work Programme 2023–2024 – 6. Civil Security for Society

HE Main Work Programme 2023–2024 – 13. General Annexes

HE Programme Guide

HE Framework Programme and Rules for Participation Regulation 2021/695

HE Specific Programme Decision 2021/764

EU Financial Regulation

Rules for Legal Entity Validation, LEAR Appointment and Financial Capacity Assessment

EU Grants AGA — Annotated Model Grant Agreement

Funding & Tenders Portal Online Manual

Funding & Tenders Portal Terms and Conditions

Funding & Tenders Portal Privacy Statement

Grant Number

Projects’ results are expected to contribute to some or all of the following outcomes:

  • Identification and evaluation of existing technologies supporting first and second responders in their immediate response to natural disasters (e.g. drones, AI, sensors), highlighting their strengths and weaknesses;
  • Testing and implementation of most promising user-centred technologies in real-world conditions;
  • Innovative technology solutions to improve searching operations in smoky environments in the case of wildfires.


Supplying relief items to various demand spots in disaster-prone areas is a critical task due to last-kilometer logistics problems that hamper the process of and efficient transportation of first responders and their equipment. Blocked roads, heavy terrain and bad weather conditions are factors that are faced by first and second responders (e.g. fire brigade, emergency medical services) in the immediate response to disasters. Innovative technologies (e.g. drones, AI, sensors etc.) are considered to support emergency workers in overcoming the aforementioned challenges related to relief items delivery and can provide ability to obtain critical information remotely about the extent, perimeter, or interior of the incident as well as conduct on-scene operations remotely without endangering responders. For example, technology solutions for navigation in smoky environments in the case of wildfires can potentially increase the efficiency of search operations by fire fighters.

Funding resources

Purdue Grant Writing Lab: Introduction to Grant Writing Open Link
University of Wisconsin Writing Center: Planning and Writing a Grant Proposal Open Link

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